Laboratory Sample Management Software

A Laboratory Sample Management Software connects digital sample tracking with physical laboratory processes by capturing and managing sample data in real time. It ensures that sample collection, storage, and processing adhere to quality and compliance standards while reducing errors and enhancing operational efficiency.

This solution supports smart laboratory management by integrating sample insights with centralized data systems and promoting continuous process optimization.

Sample Management Challenges

Lab sample management is challenging due to high sample volumes, manual tracking methods, and limited chain-of-custody visibility. Mislabeling, misplaced samples, and data entry errors can compromise test integrity and compliance. Without automation and real-time monitoring, labs face inefficiencies, delays, and increased risk of regulatory issues.

What Does Sample Management Software Do?

Sample Management Software tracks the lifecycle of laboratory samples—from collection and labeling to storage, testing, and disposal. It ensures accurate sample identification, prevents mix-ups, and maintains complete chain-of-custody records. This enhances traceability, improves lab efficiency, and supports regulatory compliance through standardized workflows and real-time sample status updates.

Sample Tracking

Maintains detailed logs of sample location, condition, and status across multiple processes with automated updates. Ensures accuracy, improves traceability, and minimizes sample misplacement through robust tracking controls.

Inventory Management

Centralizes and streamlines sample inventory with real-time updates, automated reorder alerts, and detailed audits. Optimizes storage utilization, maintains quality control, and supports regulatory compliance for lab operations.

Barcode Integration

Uses barcode or RFID scanning to verify, locate, and update sample data instantly. Enhances data capture accuracy, speeds up identification, and reduces manual entry errors in a seamless lab workflow integration.

Improved Accuracy

Reduces manual errors in data entry and sample records for precise and reliable lab results.

Regulatory Compliance

Ensures all sample data meets industry standards and audit requirements effortlessly.

Faster Turnaround

Streamlines tracking and processing to cut delays and accelerate lab workflows.

Enhanced Traceability

Provides complete sample histories to boost accountability and support quality investigations.

Cost Efficiency

Minimizes waste and optimizes inventory to reduce operational costs over time.

Better Data Access

Centralizes sample information for quick retrieval and informed decision-making.

Sample Management Integration

Laboratory Sample Management Software integrates with LIMS, ELN, ERP, and QMS systems to track the lifecycle of samples from intake to disposal with full traceability.

Integration ensures sample data flows seamlessly across lab and enterprise systems. This reduces errors, improves turnaround times, and supports regulatory compliance through centralized tracking.

Labortory workers examining their metadata

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Frequently Asked Questions

Have Question? We are here to help

What is sample management in laboratory?

Sample management involves tracking, storing, labeling, and processing lab samples throughout their lifecycle. It ensures sample integrity, traceability, and regulatory compliance across testing and analysis workflows.

What software is used in a laboratory?

Common lab software includes:

LIMS (Laboratory Information Management System) – for sample tracking and data management
ELN (Electronic Lab Notebook) – for experiment documentation
CDS (Chromatography Data System) – for instrument data analysis
ERP integrations – for linking lab operations to business systems